Series B

Privacy Policy

Series B Limited (company number 09691789)("we", “us”, or “our”) trades under Series B.

Protecting your personal data is our priority. This privacy policy explains how Series B processes and protects personal data about:

candidates who register with us for roles that we are managing for other employers and for roles at Series B, or through our website, job boards, social media sites or other sources;
submissions to Series B's online forms, such as Typeform, including through our trading names (Compliance Circle; Compliance Circle Connect).
prospective candidates,
business contacts at our clients and suppliers; and
users of our websites;

(collectively "you" or “your").

It also tells you about your privacy rights including your right to object to our processing. If you would like to contact us, please see the “How to Contact Us” section of this policy.

Personal data we collect

Candidates: When you register with us as a candidate to provide work finding services to you, we process your personal data, including but not limited to your name, contact details and information from your CV. Where permitted by law, we may also collect information relating to your health (for example, disability information for reasonable work adjustment purposes), diversity information, including race, ethnic origin, sexual orientation and religion (for equal opportunity monitoring purposes) as well as details of any unspent criminal convictions where required by a client or by us if you apply for a role with us.

If you use our website, click on links in emails we send to you, open or forward them, or sign up to receive job alerts or other content from us, we also collect personal data from those interactions.

We also obtain personal data about you from third parties, including,

referees - when you are offered a job;
former employers - to confirm dates of employment;
educational institutions - to check your academic qualifications;
the Disclosure and Barring Service or Disclosure Scotland - if we need to obtain details of unspent criminal convictions;
credit reference agencies - if we need to check your financial standing;
publicly available sources such as LinkedIn and social media sites to enhance the information we hold about you, in order to help us find more suitable roles for you;
clients to whom we have provided your CV and who have engaged with you as part of a job application or who have given feedback on your CV.

Prospective Candidates We collect personal data about you, including your name and contact details and professional biographical details obtained from publicly available sources such as LinkedIn and social media sites, so that we can contact you if we think you may be interested in our work finding services at a future date. We may also obtain your personal data through another candidate or an employer who recommends you as a contact.

Users of our website or apps We use cookies and similar technologies to collect information.

Clients We collect personal data such as your name, job title and contact details. We also process personal data about what communications we have had with you, including whether you have opened or forwarded any emails or other content we have sent to you. We also process feedback that you provide about our candidates.

If you provide information to us about a candidate (for example, if you confirm a candidate has worked with you or if you provide a reference), then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate.

We process personal data about you from public domain sources such as LinkedIn and social networking sites or because you were a delegate at one of our events or at an event where the event organiser is permitted to share delegate details with us.

Suppliers We typically collect your name and contact details as a business contact for your organisation.

Providing your personal data

In some cases, it will be necessary for you to provide personal data to us. If you don’t provide us with the personal data we ask for, we may not be able to provide you with our services.

How we use your personal data

Candidates

We use your personal data to:

provide you with work finding services;
communicate with you;
enable you to upload your CV and apply for jobs;
personalise your experience by creating a candidate profile;
enable us to monitor equality and diversity;
provide you with interviewing and salary advice.

Prospective Candidates

We use your personal data to:

determine if you may be interested in our services and how we can assist you;
to contact you and find out if you are interested in our services.

Users of our website or apps

We may use your personal data to:

improve and personalise your experience when you use our website or apps; and
personalise advertising you receive from us.

Clients

We may use your personal data:

to provide recruitment services to you;
to communicate with you;
to get feedback from you;
to maintain our business relationship with you;
to answer your enquiries when you contact us;
to fulfil contractual obligations to you;
to establish, exercise or defend legal claims; and
for direct marketing purposes.

Suppliers

We use your personal data:

to communicate with you;
to maintain our business relationship with you;
to answer your enquiries when you contact us;
to fulfil contractual obligations to you;
to establish, exercise or defend legal claims;

Legal Grounds for processing your Personal Data

Under the GDPR, we rely on the following legal grounds to process your personal data:

(a) Performing a contract - where, in order to perform our obligations under a contract with you or to take steps at your request to enter into a contract with us, it is necessary for us to process your personal data;

(b) Compliance with a legal obligation - where we need to process your personal data to comply with legal or regulatory obligations.

providing our services to you;
responding to your requests and enquiries;
optimising the performance of our website and user experience;
informing you about our services and;
ensuring that our operations are conducted in an efficient manner.

(d) Consent In some circumstances, we will ask for your consent to process your personal data in a way. For example, if you create a user profile or register for our job alerts or other content. To the extent that we are processing your personal data based on your consent, you have the right to withdraw your consent at any time. Please contact us, if you would like to withdraw your consent.

Who we share your personal data with

In certain circumstances we will share your personal data with:

Where we need to transfer personal data from any Series B company outside the EEA to another Series B company outside the EEA for the purposes set out above, we will comply with any local law transfer requirements.

Third Parties

If you are a candidate, we share your personal data with clients who have vacancies for jobs which you are interested in.

We also share your personal data and, where necessary, special category data with third party service providers who perform services and functions on our behalf, such as:

conducting employment reference checks;
conducting qualification checks;
carrying out criminal convictions checks (as required);
verifying details you have provided from third party sources;
conducting psychometric evaluations or skills tests;
hosting personal data for us;
providing professional advice to us;
providing data analytics to us;
carrying out testing and development work on our business technology systems;
administering surveys or competitions on our behalf;
assisting us to communicate with you;

We contractually require minimum standards of confidentiality and data protection from our third party service providers. If we need to send personal data outside the EEA, we will ensure that adequate safeguards are in place, such as the Model Clauses.

How long we hold your personal data for

We will keep your personal data for as long as we need to in order to fulfil the purpose we collected it for, which may be an ongoing purpose. For example, if you’re a candidate, we will retain your personal data for the duration of our business relationship with you and beyond, as we often support candidates with job placements over many years and potentially throughout their careers.

We keep some personal data for longer than others. To determine the appropriate retention period for personal data, we consider factors such as the purposes for which we process your personal data, including any legal, regulatory, accounting and reporting obligations, the nature and amount of personal data that we hold about you, and the potential risk of harm to you from unauthorised use or disclosure of your personal data.

Your rights in relation to personal data we hold about you

You have several rights under UK and EU data protection laws. These rights include the right to ask us for a copy of your personal data, to correct, delete or restrict processing of your personal data; to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format, and to ask us to share (port) this data to another controller.

In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process your personal data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).

These rights may be limited, for example, if complying with your request would reveal personal data about another person, where they would infringe the rights of a third party (including our rights) or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests for keeping. We will inform you of any relevant exemptions we are relying on when we respond to your request.

How to Contact Us

Exercising your rights

To exercise your rights, or to withdraw your consent to processing, or to unsubscribe from receiving marketing communications from us, you can:

email us at hello@seriesb.co.uk, or
write to us or our DPO at:

Series B Limited
UK GDPR Processing Team
1 Everest Road,
Cheltenham
GL53 9LA

Questions and Complaints

If you have any questions about our privacy policy, or about our processing of your personal data, or to make a complaint, you can email us or our DPO at hello@seriesb.co.uk or write to us at:

Series B Limited
Attn: DPO
1 Everest Road,
Cheltenham
GL53 9LA

If you have unresolved concerns, and you live or work in the UK or believe that a personal data breach happened in the UK, you have the right to complain to the UK Information Commissioner’s Office who can be contacted at:

Telephone: 0303 123 11113
Website: https://ico.org.uk/concerns/
Post:

Information Commissioner's Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

If you live or work outside the UK, or you have a complaint concerning our activities outside the UK, you may prefer to lodge a complaint with a different supervisory authority.

Changes to our Privacy Policy

We may change this privacy policy at any time. If we do so, we will post updates on this site.

This Privacy Policy was last updated June 2024.

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